Top Todoist Alternatives & Competitors in 2025
From pricing to features, here’s your complete comparison of 12 top Todoist alternatives in 2025.
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Looking for the Best Todoist Alternatives?
Todoist has been a reliable task management tool since 2007, but it struggles to keep up with the complexity of work.
While it’s great for simple to-do lists, managing larger projects or workflows with Todoist often feels limiting. The lack of features like time tracking, custom workflows, and advanced collaboration has led many teams to look for better alternatives.
If you’re finding that Todoist’s basic structure isn’t cutting it anymore, it might be time for a change.
In this post, we’ll break down the 12 best Todoist alternatives that tackle the challenges Todoist misses, offering you better tools for managing complex tasks and scaling your work.
Let’s dive in.
What is Todoist?
Todoist is a straightforward task management tool that helps individuals and teams organize and track tasks, set deadlines, and keep things moving forward. Its simple, user-friendly design has made it a popular choice for personal to-do lists and small projects.
But as you scale your operations, you’ll quickly realize that Todoist's capabilities are limited in managing larger, more complex tasks and workflows.
Why Do You Need a Todoist Alternative?
While Todoist works great for basic task management, it's not built for the focused, distraction-free environment that tools like focuzed.io aim to create. Here's why many users prioritizing deep work might search for alternatives:
- Lack of built-in, active distraction blocking: Without a native way to block distracting websites and applications, users must rely on external tools or sheer willpower to stay focused, which isn't ideal for sustained deep work.
- Rigid "work environment": Todoist doesn't offer customizable, dedicated work environments where only necessary applications and websites are accessible, making it harder to create a focused digital space tailored to specific tasks.
- Limitations in session management for focused work: Todoist lacks integrated timers or session management tools (like Pomodoro) to structure focused work intervals and breaks, a core feature for productivity methodologies aimed at deep concentration.
- Missing essential "focus analytics": Todoist's productivity tracking centers on task completion, not on metrics related to focus, such as time spent in deep work, frequency of distractions, or effectiveness of focus strategies.
- Limitations in the free version: The free plan is capped at five active projects (down from 80), which can quickly become a roadblock for teams managing multiple ongoing tasks.
- Not designed for complex projects: If your work requires detailed project planning, collaboration, and task dependencies, Todoist’s simple to-do list format might leave you feeling restricted.
- Missing essential features: Many features that can make project management smoother—such as integrations, advanced task dependencies, and team collaboration—are either limited or locked behind paid plans.
It’s clear: Todoist might not cut it when your primary goal is to cultivate a consistently focused and distraction-free work experience.
Fortunately, plenty of alternatives offer the dedicated focus features, controlled environments, and distraction-blocking capabilities you need to truly immerse yourself in your work.
Let’s explore how tools like focuzed.io address these limitations and provide a more conducive environment for deep, uninterrupted work.
Top Todoist Alternatives & Competitors 2025
1. Focuzed.io
Align your tasks with your natural energy rhythms for optimal productivity
Focuzed.io is a task management platform designed to synchronize your work schedule with your body's energy levels. By integrating with wearable devices, it monitors your circadian rhythms and suggests optimal times for focused work. Its energy-aware Pomodoro mode ensures you work efficiently without burnout.
Features:
- Wearable Integration: Connects with devices like Fitbit and Apple Watch to monitor energy levels.
- Energy-Aware Pomodoro Timer: Adjusts work and break intervals based on real-time energy data.
- Daily Reflection Prompts: Encourage mindful planning with morning and evening check-ins.
- Task Prioritization: This helps you focus on high-impact tasks when your energy is at its peak.
- Distraction blocking: This minimizes interruptions by enabling the focus bar to stay more focused on the current work.
Available Platforms: (Web, iOS, Android)
Plan with the flow of your natural energy, and watch your productivity thrive.
Pros
- Energy-awareness ensures realistic planning
- Seamlessly integrates with wearables and other tools
- ADHD-friendly and neurodivergent-friendly design
Pricing
- Affordable to all kinds of users, and for more information on pricing, check out the Focuzed Pricing Details.
2. Trello
Organize your tasks visually with Trello’s board and card system
Trello’s simple, visually-driven interface allows teams and individuals to manage tasks using boards and cards. With drag-and-drop functionality, organizing your tasks is as intuitive as it gets. It’s a great tool for those who love visualizing their workflow and staying on top of their tasks without dealing with too many features.
Features
- Boards & Cards: Create boards for different projects and categorize tasks using cards.
- Power-Ups: Integrate with over 100 apps like Google Drive and Slack.
- Due Dates & Reminders: Never miss a deadline with custom reminders.
- Automation: Automate task assignments and notifications.
Available Platforms: (Web, macOS, Windows, iOS, Android)
Pros
- Easy to set up and use
- Intuitive drag-and-drop task management
- Visual task organization
Cons
- Lacks advanced features for complex workflows
- Can feel limiting for large teams or detailed projects
Pricing
- Free
- Standard: $6/month per user
- Premium: $12.50/month per user
- Enterprise: Custom pricing
3. Asana
Collaborate and manage tasks effectively with Asana
Asana is designed to bring teams together and streamline collaboration. With customizable workflows, tasks, and timelines, it’s perfect for teams working on multiple projects. Whether you’re planning tasks in a list or on a board, Asana gives you a clear, actionable overview of your work.
Features
- Task Lists & Boards: Organize tasks into lists or boards for better clarity.
- Timeline View: Track project milestones and deadlines on a visual timeline.
- Task Dependencies: Understand which tasks need to be completed before others.
- Automation: Automate repetitive processes and save time.
Available Platforms: (Web, macOS, Windows, iOS, Android)
Pros
- Excellent for team collaboration and project tracking
- Flexible and highly customizable
- Great integrations with other apps
Cons
- It can be overwhelming for simple task management
- Some features are locked behind premium plans
Pricing
- Free
- Premium: $13.49/month per user
- Business: $30.49/month per user
- Enterprise: Custom pricing
4. Microsoft To Do
Stay organized with a straightforward task manager from Microsoft
Microsoft To Do offers a simple, no-frills approach to task management. With an easy-to-use interface, it’s perfect for anyone who wants to track tasks without getting bogged down by extra features. Whether it’s for personal use or team collaboration, Microsoft To Do keeps things simple yet effective.
Features
- Task Lists: Create to-do lists for personal or team use.
- Due Dates & Reminders: Never forget a task with custom reminders.
- My Day: Focus on today’s tasks with a dedicated space for your daily priorities.
- Integration with Microsoft 365: Sync tasks across Microsoft’s ecosystem.
Available Platforms: (Web, macOS, Windows, iOS, Android)
Pros
- Simple and user-friendly interface
- Seamless integration with Microsoft 365
- Free to use
Cons
- Lacks advanced features for more complex workflows
- Limited customization options
Pricing
- Free: While it's free for individual use, businesses may need to purchase Microsoft 365 licenses for their employees to use To Do.
5. Any.do
Stay organized across all your devices with Any.do’s sleek to-do list manager
Any.do is a minimalist yet powerful to-do list manager designed to keep you organized and productive across multiple platforms. With its simple interface, Any.do makes it easy to add tasks, set reminders, and sync everything seamlessly across all your devices.
Features
- Task Lists & Reminders: Create to-do lists and set reminders for tasks.
- Voice Input: Add tasks quickly via voice commands.
- Location-Based Alerts: Get reminders based on where you are.
- Collaboration: Share tasks and lists with others to stay in sync.
Available Platforms: (Web, macOS, Windows, iOS, Android)
Pros
- Simple and intuitive interface for personal use
- Great integration with calendars and devices
- Location-based reminders for better task management
Cons
- Limited advanced features for team collaboration
- Lack of customization options for complex workflows
Pricing
- Free
- Premium: $7.99/month
- Family: $9.99/month (up to 4 users)
6. nTask
Efficiently manage tasks, projects, and teams with nTask
nTask provides a comprehensive solution for task and project management, offering everything from task tracking to time management. With a suite of tools that includes to-do lists, calendars, and project timelines, nTask ensures everything stays organized.
Features
- Task Tracking: Track individual tasks with ease.
- Project Management: Visualize project timelines and milestones.
- Team Collaboration: Assign tasks and track team progress.
- Time Tracking: Track the time spent on each task for productivity insights.
Available Platforms: (Web, macOS, Windows, iOS, Android)
Pros
- Affordable and feature-rich
- Great for teams and project managers
- Easy-to-use interface
Cons
- Some advanced features are only available in higher tiers
- Can be a bit complex for beginners
Pricing
- Free
- Premium: $4/month per user
- Business: $12/month per user
7. TickTick
Task management and habit tracking combined in TickTick
TickTick offers both task management and habit tracking, making it perfect for individuals who want to stay on top of their tasks while building healthy habits. With its clean interface and powerful features, TickTick lets you plan and execute tasks effectively.
Features
- Task Lists & Priorities: Organize tasks based on priority levels.
- Habit Tracking: Build new habits with recurring task options.
- Pomodoro Timer: Stay focused with the Pomodoro technique.
- Time Tracking: Track how much time you spend on tasks.
Available Platforms: (Web, macOS, Windows, iOS, Android)
Pros
- Combines task management and habit tracking
- Easy-to-use and visually appealing
- Available across all major platforms
Cons
- Some features locked behind premium plans
- Limited customization for advanced users
Pricing
- Free
- Premium: $3/month
8. MeisterTask
Streamline your task management with MeisterTask’s visual boards
MeisterTask brings simplicity and visual appeal to task management, allowing users to track their tasks across customizable boards. Whether you're managing a personal project or coordinating a team, MeisterTask offers intuitive features designed to help you stay organized and on top of your to-dos.
Features
- Task Boards: Organize tasks visually using customizable boards and workflows.
- Task Dependencies: Easily manage project tasks with dependencies and milestones.
- Time Tracking: Track time spent on tasks and projects.
- Collaborative Features: Share tasks and projects with your team for seamless collaboration.
Available Platforms: (Web, macOS, Windows, iOS, Android)
Pros
- Visually intuitive interface
- Great for managing collaborative projects
- Simple and easy-to-use for personal task management
Cons
- Limited reporting features
- Some advanced features only available in premium plans
Pricing
- Free
- Pro: $9/month per user
- Business: $16/month per user
9. Redbooth
Redbooth is a comprehensive task and project management platform for teams
Redbooth focuses on both task management and collaboration, offering a suite of tools designed to streamline workflows and improve team productivity. It is perfect for small and medium-sized teams looking to manage multiple projects and track deadlines.
Features
- Task & Project Management: Create tasks, assign them to team members, and track progress.
- Team Collaboration: Share files, communicate, and collaborate on tasks.
- Time Tracking: Monitor how much time your team spends on different tasks.
- Gantt Chart View: Visualize project timelines and dependencies.
Available Platforms: (Web, macOS, Windows, iOS, Android)
Pros
- Robust collaboration tools for team projects
- Great for managing multiple projects simultaneously
- Time tracking feature for productivity insights
Cons
- UI can be cluttered for new users
- Some features are only available on higher-tier plans
Pricing
- Free
- Pro: $9 per user per month
- Business: $15 per user per month
10. Microsoft Planner
Microsoft Planner: Task management for the Microsoft 365 ecosystem
Microsoft Planner provides simple yet effective task management for users already in the Microsoft 365 ecosystem. It offers a seamless way to track tasks, collaborate with teams, and integrate with other Microsoft tools.
Features
- Task Lists & Boards: Manage tasks using a board-based layout.
- Due Dates & Reminders: Keep track of deadlines with notifications.
- Collaboration: Share plans and tasks with your team and integrate with other Microsoft 365 apps.
- File Sharing: Attach files directly to tasks for easy access.
Available Platforms: (Web, Windows, iOS, Android)
Pros
- Seamless integration with Microsoft 365
- Simple and intuitive interface
- Great for teams already using Microsoft tools
Cons
- Lacks advanced features for non-Microsoft users
- Limited customization options for complex workflows
Pricing
- Included with Microsoft 365 Business and Enterprise plans
- $6/user/month
11. Notion
Notion combines note-taking with task management for ultimate flexibility
Notion is a versatile all-in-one workspace that combines task management, note-taking, and database creation. It is perfect for users who need both structure and flexibility in their workflows. Notion’s highly customizable pages let you create personalized dashboards, task lists, and more.
Features
- Customizable Pages: Create your own workspace with notes, tasks, and databases.
- Task Management: Organize tasks within custom workflows and templates.
- Collaboration: Share pages and collaborate with teams.
- Integration: Embed files, links, and other content directly in your workspace.
Available Platforms: (Web, macOS, Windows, iOS, Android)
Pros
- Highly customizable for different workflows
- Great for users who prefer a mix of task management and note-taking
- Ideal for teams and solo users alike
Cons
- Can be overwhelming with its customization options
- Lacks advanced project management tools
Pricing
- Free
- Personal Pro: $4/month
- Team: $8/user per month
- Enterprise: Custom pricing
12. Google Keep
Simple note-taking with task reminders, Google Keep is minimal yet effective
Google Keep is designed for quick note-taking and simple task management. It’s best suited for users who need to capture ideas on the go or track simple tasks without the complexity of a full-fledged task manager.
Features
- Notes & Lists: Quickly jot down tasks and ideas in simple notes.
- Reminders: Set time-based or location-based reminders for tasks.
- Collaboration: Share notes with others for collaborative work.
- Integration with Google Suite: Easily integrate with Google Docs and Google Calendar.
Available Platforms: (Web, macOS, Windows, iOS, Android)
Pros
- Simple, easy-to-use interface
- Great for quick note-taking and basic task tracking
- Free and well-integrated with the Google ecosystem
Cons
- Lacks advanced task management features
- Limited functionality for larger projects
Pricing
- Free
Manage Your Tasks with the Best Todoist Alternatives!
You don’t need to settle for an outdated task manager—or feel like you’re patching together a dozen tools just to stay on track.
The right Todoist alternative doesn’t just help you check off tasks. It helps you protect your focus, respect your energy, and build a daily rhythm that works for your brain and body.
Focuzed.io was built with that in mind.
It goes beyond traditional to-do lists with wearable syncing, energy-based planning, and a minimalist space designed for deep work. Each day starts with a reflection. Each task gets scheduled where it fits you best. And distractions? They’re gently moved aside, so your focus can actually settle in.
If you're looking for a Todoist alternative that helps you do less, more mindfully—Focuzed.io is waiting.
Try Focuzed.io and experience planning that actually fits how you work.
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