7 Best Reclaim AI Alternatives & Competitors in 2025
Check out the 7 best Reclaim AI alternatives in 2025
Managing a full calendar is tough — and Reclaim.ai has become a popular solution by automatically scheduling tasks, meetings, and focus time. If you're drowning in back-to-back meetings, tools like Reclaim can definitely help bring order to your day.
But while automation makes your calendar look cleaner, it doesn’t always help you work better. Smart scheduling without real control over your energy or attention often leads to overscheduled days and shallow productivity.
That’s why many professionals start looking for Reclaim.ai alternatives that give them more flexibility, focus, and personal control — not just auto-filled calendars.
One of the best options? Focuzed.io — a tool built around managing your energy, not just your availability.
Below, we’ll explore Focuzed.io and other top alternatives to Reclaim.ai to help you find the right fit.
What should you look for in Reclaim.ai Alternatives?
When evaluating Reclaim.ai alternatives, the key is to focus on the AI capabilities of the other tools. Think of AI as the most powerful workflow automation assistant you could ever have. These tools can be game-changers for both in-person and remote teams, handling everything from writing copy to managing HR tasks.
AI functionality can help you auto-schedule team meetings, block out focus time, and even add buffer time for travel and breaks. It can integrate your calendar with your task list, prioritize your work, and so much more.
So, what should you look for when choosing your Reclaim.ai alternative? Here are some essential features to consider:
- A Flexible System: The tool should be customizable to meet the specific needs of your business.
- Integration with Scheduling Tools: Look for compatibility with platforms like Outlook, Gmail, and Google Calendar.
- Calendar Sync Capabilities: A seamless, personalized scheduling experience that integrates across multiple tools.
- Compatibility with Conferencing Apps: Ensure it works with Zoom, Microsoft Teams, Google Meet, or whatever conferencing tool you rely on.
- Task Management Integrations: It should integrate with task management or daily checklist apps to help streamline your workflow.
- Real-Time Updates: Make sure the information you’re seeing is always up-to-date.
- User-Friendly Functionality: Tools like smart calendars and drag-and-drop task scheduling make for quick adjustments and easy use.
When you’re selecting a Reclaim.ai alternative, focus on how well the tool can optimize your workflow. If you get that right, everything else will fall into place.
7 Best Reclaim.ai Alternatives You Should Consider in 2025
1. Focuzed.io
Focuzed.io is designed to rethink how you approach productivity. It’s not just another scheduling tool — it’s an energy-focused productivity system that helps you stay on top of your work while respecting your mental and physical limits.
Here’s why Focuzed.io is a game-changer:
- Energy-Based Productivity
Unlike Reclaim, which focuses mainly on availability, Focuzed.io is all about aligning your tasks with your mental energy and focus levels. Whether you're fresh and ready for deep work or winding down with lighter tasks, Focuzed.io adapts to how you feel, not just the time of day.
- Focus Bar
Focuzed.io helps you concentrate on one task at a time with the Focus Bar. By focusing on a single mode of work, the Focus Bar minimizes distractions and keeps your attention locked in, ensuring that your productivity stays at its peak.
- Guided Planning
Focuzed.io goes beyond automatic rescheduling — it helps you consciously structure your day based on your natural energy rhythms.
By breaking your day into segments like morning peak and afternoon slump, it guides you to work during your most productive times and take breaks when your energy dips.
This approach ensures you're using your peak hours effectively and gives you the flexibility to recharge when needed.
- Minimalist, Non-Overwhelming Design
In a world full of complicated interfaces, Focuzed.io offers a clean, intuitive design that makes staying on track easy. No unnecessary buttons, no confusion — just the tools you need to be productive.
- Built for Real Humans, Not Robots
Reclaim optimizes your availability, but Focuzed.io optimizes your focus and energy for real results. It’s a tool that works for you — not just your calendar.
If you’re tired of feeling like you’re just checking boxes on an automated calendar, it might be time to explore Focuzed.io for a truly meaningful way to plan your day and stay productive.
Focuzed.io Pricing:
- Personal: $9/month
- Lifetime Deal: $149 and also offers a 60-day money-back guarantee.
2. Calendly
Calendly is one of the most popular scheduling tools out there. It eliminates the need for back-and-forth communication by allowing others to book meeting times based on your availability. Calendly integrates with your existing calendar, automatically syncing appointments and adjusting for time zones.
It’s a simple, streamlined tool focused on meeting scheduling, making it an excellent choice for solo professionals, teams, and anyone who needs to book meetings easily.
Calendly best features
- Time-zone aware scheduling for global meetings
- Customizable availability and event types (e.g., 30-minute meetings, webinars)
- Automated reminders and follow-ups for meetings
- Integrates with Google, Microsoft, iCloud, and more
Calendly limitations
- Limited to meeting scheduling; lacks energy or task management features
- Additional integrations (e.g., Salesforce) require higher-tier plans
Calendly pricing
Free: Basic scheduling
Standard: $12/month per user
Teams: $20/month per user
Enterprise: $15k/year
3. Motion
Motion takes smart scheduling a step further by automatically planning your day based on task deadlines and meeting times. It combines task management and calendar automation into one tool — aiming to eliminate manual planning entirely.
Create tasks, set deadlines, and Motion will shuffle your calendar around automatically to fit everything in. Good if you want a very hands-off system — less ideal if you prefer manual control.
Motion best features
- Auto-schedules tasks and meetings together, adjusting based on deadlines and priorities
- Includes built-in task manager and project tracking
- Supports team collaboration features like shared task lists and calendars
- Mobile app available for iOS and Android
Motion limitations
- Heavy reliance on automation — not great if you want manual flexibility
- Can feel overwhelming if you don’t fully trust the AI to prioritize for you
Motion pricing
Starter: $49/month per user
Team: $69/month per user
4. Clockwise
Clockwise is designed for team-based calendar optimization. It finds "focus time" for individuals by automatically moving non-critical meetings around, freeing up uninterrupted work blocks — especially useful for large teams coordinating across multiple time zones.
You set your working hours and meeting preferences, and Clockwise handles the rest behind the scenes.
Clockwise best features
- Automatically reschedules flexible meetings to protect focus time
- Integrates with Google Calendar and Slack
- Smart scheduling across teams and departments
- Analytics to track your personal focus time trends
Clockwise limitations
- Primarily built for team environments — less suited for solo professionals
- Limited manual control over how time blocks are created
Clockwise pricing
Free: Basic functionality for individuals
Teams: $6.75/month per user (billed annually)
Business: Custom pricing for advanced features
5. Sunsama
Sunsama is a structured daily planner that helps you intentionally design your workday. Unlike full-automation tools, Sunsama asks you to manually drag and drop tasks into your schedule each morning — creating a deliberate, thoughtful planning process.
It connects tasks from tools like Trello, Asana, and ClickUp, helping you map your work onto your calendar seamlessly.
Sunsama best features
- Daily planning ritual encourages mindful scheduling
- Integrates with popular task management apps
- Kanban-style weekly view to track progress over time
- Built-in reflection prompts to review daily and weekly productivity
Sunsama limitations
- Manual planning can feel slow for people who want instant scheduling
- Not focused specifically on energy levels or focus modes
Sunsama pricing
$20/month per user (14-day free trial available)
6. Akiflow
Akiflow is a lightning-fast task manager and scheduling tool designed for speed and efficiency. You can capture tasks from email, Slack, and other apps, and then time-block them directly into your calendar with just a few clicks.
Its strength is in rapid task capture and quick action — less so in energy-based or mindful planning.
Akiflow best features
- Quick task capture from multiple sources
- Drag-and-drop tasks directly into your calendar
- Built-in command bar for ultra-fast actions
- Offline mode support
Akiflow limitations
- Focuses more on speed than deep, meaningful focus management
- Limited AI/energy-awareness features compared to something like Focuzed.io
Akiflow pricing
Pro: $34/month per user (billed monthly)
7. Skedpal
Skedpal uses AI to create dynamic time blocks based on task deadlines, priorities, and time preferences. It’s an evolution of traditional time-blocking — automatically adjusting your schedule when things change.
You enter your tasks, define your preferred working hours, and Skedpal continuously reorganizes your calendar to help you stay on track.
Skedpal best features
- Priority-driven scheduling that auto-adjusts based on real-world changes
- Focus mode for distraction-free task execution
- Smart scheduling templates for recurring task types
- Integrations with Google Calendar, Outlook, and Apple Calendar
Skedpal limitations
- Requires careful setup of priorities and deadlines to be effective
- Can feel rigid if you want to make frequent manual tweaks
Skedpal pricing
Personal Productivity Plan: $14.95/month (Billed monthly)
Conclusion: Scheduling Smarter Starts with Focuzed.io
While Reclaim.ai offers solid automation, real productivity goes beyond just filling up a calendar. Tools like Focuzed.io focus on aligning your tasks with your natural energy rhythms, making it a top choice for professionals who want to work smarter, not just harder.
If you're ready to optimize your focus and workflow in a way that actually works with your energy, Focuzed.io is your go-to solution.
If you’re ready to plan your days around real focus, not just your availability, give Focuzed.io a look.
Made with Bullet