Reclaim AI Review: Best AI Scheduling App?
A honest and complete review of Reclaim AI
TABLE OF CONTENTS
Most people use calendars, but few feel truly in control of their time. Meetings pile up. Tasks shift around. The day slips away before the real work begins. That’s where tools like Reclaim AI promise to help by using AI to plan your schedule automatically.
In this Reclaim AI review, we’ll look closely at what makes it different from a normal calendar or to-do app. It claims to balance meetings, habits, and focus time without you having to move things around. But how well does it actually work in daily use?
If you’re searching for the best AI scheduling app, this guide will show you what Reclaim AI does right, where it struggles, and whether it’s worth trusting your calendar to an algorithm. Let’s see if it really helps you reclaim your time, or just adds another layer of complexity.
What exactly is Reclaim AI?
Reclaim AI is a smart scheduling tool that helps you make the most of your time. It connects with Google Calendar and Outlook to automatically find the best slots for your work, meetings, habits, and breaks.
Unlike normal calendar apps that use fixed blocks, Reclaim adjusts your schedule in real time as things change, new meetings, shifting priorities, or last-minute tasks. It keeps your days flexible while protecting time for what matters most.
Over 60,000 companies use Reclaim AI to stay organized and balanced. Think of it as your personal time defender, always reshaping your calendar so you can focus without stress.
Pros and Cons of Reclaim AI
Pros:
- Automatically reschedules tasks when priorities change or conflicts arise.
- Removes the back-and-forth of meeting scheduling with smart links.
- Seamlessly integrates with popular tools like Asana, Todoist, ClickUp, Jira, Linear, and Google Tasks.
- Saves hours of manual planning by finding the best times for tasks and meetings.
- Offers fair pricing compared to other scheduling apps.
Cons:
- No dedicated mobile app yet, which limits flexibility on the go.
- Occasional scheduling glitches or missing advanced features.
- Works best with Google Calendar, but with Outlook and iCloud need extra setup steps.
- Direct Outlook integration is not yet available (but coming soon).
What can Reclaim AI do?
When I first tried Reclaim AI, a few things caught my attention right away.
Here’s what stood out:
Smart Scheduling & Auto-Rescheduling
Reclaim’s Smart Scheduling takes the stress out of finding meeting times. Just set how often you meet, how long it should last, and who needs to join. The AI checks everyone’s calendars and picks the best slot. If someone’s time zone, focus hours, or vacation causes a clash, Reclaim moves the meeting automatically; no back-and-forth emails needed.
How Priorities Work (P1–P4 System)
Reclaim uses four priority levels to decide what gets scheduled first:
- P1 (Critical): Always comes first. Can bump lower items if the calendar gets full.
- P2 (High priority): Comes next, but can be moved if a P1 event appears.
- P3 (Medium priority): Fills open time unless P1 or P2 tasks take over.
- P4 (Low priority): Only added if nothing more important is scheduled.
If two events have the same priority, Reclaim books Smart Meetings first, Habits second, and Tasks third. Deadlines help the AI choose what to schedule sooner.
Habits
Habits protect time for the things that keep you healthy and grounded, like lunch, exercise, or meditation. Instead of fixed times, Habits use flexible time windows. You choose when you’d like to do them, how long they last, and how often they repeat.
If your day changes, Reclaim moves them automatically so your routines stay consistent. You can still adjust or skip them anytime.
Templates make it easy to add common work, personal, or family habits, and built-in tracking shows your progress over time.
Tasks
Reclaim adds your to-dos right into your calendar. It looks at your deadlines, priorities, and free time to place them smartly. It connects with apps like Todoist, Asana, ClickUp, Jira, Linear, and Google Tasks, so your task list always stays updated.
Each task can have a priority from P1 to P4, and the AI adds buffers around them so you’re not rushed or interrupted by meetings. If a project deadline changes, your task blocks move too—no need to rearrange anything yourself.
Smart Meetings & 1:1s
Smart Meetings find the best time for your team or one-on-ones without the usual scheduling mess. Add required and optional attendees, set how often you meet, and the AI handles time zones, focus hours, and vacations.
It also logs meeting time, helps assign follow-up actions, and shows how much time your team spends collaborating.
Calendar Sync
Calendar Sync keeps all your calendars in line: work, personal, side projects, so you never get double-booked. You can choose what to sync and how private it stays (for example, personal events show as “Busy” without details).
Reclaim updates every edit automatically and can even add travel time around in-person events. It saves time while helping you keep work and life in balance.
Focus Time
Focus Time creates blocks in your day for deep, distraction-free work. You can set weekly goals, and the AI automatically schedules these sessions around your other tasks.
It connects to Slack to turn on “Do Not Disturb” during these blocks so no one interrupts you. Focus analytics show how much time you spend on real work versus meetings, and which days you get the most done.
Buffer Time & No-Meeting Days
Buffer Time adds short breaks between meetings and tasks so you can recharge. It also blocks travel time and prevents back-to-back burnout.
Want a meeting-free day? Just tag it with #reclaim_free. The day becomes unavailable for meetings but still open for your own Tasks and Habits. You get a quiet day to focus without feeling overbooked.
Time Tracking & Analytics
Reclaim tracks how you spend every hour: meetings, tasks, habits, breaks, and even overtime. The dashboard shows where your time really goes and when you’re most productive.
You’ll see data on deep work vs. shallow work, busy vs. light meeting days, and work-life balance metrics like vacation and overtime. For teams, Reclaim gives high-level insights without exposing personal
How does Reclaim AI plan schedule?
Reclaim AI plans your schedule like a smart personal assistant. It looks at three main things: what’s most important, how much time you have, and when things are due.
The AI keeps watching your calendar and finds the best times for each task. If something changes, like a meeting or a day off, it automatically moves things around so nothing gets missed.
It also keeps your schedule flexible. Instead of fixing everything right away, it holds spots for important work and locks them in only when needed. Reclaim even connects related tasks and makes sure smaller ones don’t keep getting pushed forever.
In short, it plans your days so you stay focused, balanced, and on track, without doing the juggling yourself.
Reclaim AI Pricing
Reclaim AI follows a freemium model with four clear plans: Lite, Starter, Business, and Enterprise - designed for different team sizes and needs.
- Lite (Free): Best for individuals. Includes one calendar sync, one smart meeting, one habit, and one scheduling link. You also get unlimited tasks, time tracking, and basic integrations like Slack, Zoom, and Google Meet.
- Starter ($12/user/month): Ideal for freelancers and small teams (up to 10 users). Offers unlimited calendars and habits, three scheduling links, three smart meetings, full integrations, analytics, and an 8-week scheduling range.
- Business ($18/user/month): For growing teams (up to 100 users). Adds unlimited scheduling links and smart meetings, delegated access, webhooks, and a 12-week scheduling range.
- Enterprise (Custom): For large organizations. Includes all Business features plus SSO, SCIM, and custom onboarding.
Annual billing saves 20%, with monthly plans also available.
Who Should (and Shouldn’t) Use Reclaim AI
Best for:
Reclaim AI is perfect for people whose days run on calendars: busy execs, managers, project leads, or remote teams. It’s built for those drowning in meetings, juggling multiple calendars, and craving more focus time. Freelancers will love the smart links that skip the scheduling chaos, and teams will enjoy effortless meeting coordination.
Not ideal for:
If you’re mobile-first or deep in Apple’s ecosystem, Reclaim might fall short. It works best with Google Calendar and has no full mobile app yet. And if you need time tracking, billing, or invoicing, this isn’t your tool.
Focuzed.io: A Better Alternative to Reclaim AI
If Reclaim AI helps you manage your time, Focuzed.io helps you master it.
Focuzed goes beyond static scheduling. It learns from your energy, focus, and habits, then reshapes your day in real time. When your priorities shift or your focus dips, it adjusts automatically. No guilt, no clutter, only just a flow.
It’s built for modern professionals, creators, and anyone with unpredictable days, especially those who want structure without rigidity. With tools like time boxing, Pomodoro timers, shared calendars, and deep integrations (Notion, Trello, Asana, Jira, Google Calendar, Outlook), Focuzed turns planning into something simple and adaptive.
Feature | Focuzed.io | Reclaim AI |
Reminders & Notifications | Smart reminders tuned to your energy and Pomodoro cycles | Basic event and task reminders |
Time Boxing | Dynamic blocks that adapt to focus and energy | Static scheduling once set |
Integrations | Works with Notion, ClickUp, Trello, Asana, Jira, Google Calendar, Outlook | Primarily Google Calendar and task apps |
Shared Calendars | Great for teams, couples, and families | Strong for teams, but less flexible for personal use |
Device Support | iOS, Web, Android | Web, Android, Chrome Extension |
Sync | Instant, cross-platform syncing | Real-time, limited to calendar ecosystem |
Team Collaboration | Assign, share, and track in one place | Focused on meeting coordination |
Energy Insights | Visual Focus & Energy Dashboard | Data-driven reports |
Visual Planning | Focus Bar + Pomodoro make your day easy to see | Calendar view only |
Pricing | Free Trial • $9/month • $149 lifetime | $8/month • No lifetime plan |
While Reclaim AI helps automate your schedule, Focuzed.io feels alive, it moves with you, not against you.
If you want an AI planner that adapts to your energy, protects your focus, and keeps life balanced, Focuzed.io is the smarter, more human choice.
Frequently Asked Questions
1. How safe is Reclaim AI?
Reclaim AI is secure. It uses encryption and Google Calendar’s trusted system to keep your data private and protected.
2. What is Reclaim AI used for?
It’s an AI scheduling tool that automatically plans your tasks, meetings, and routines to help you save time and stay focused.
3. Is Reclaim AI free forever?
It has a free plan with core features, but advanced options and team tools require a paid plan.
4. Is Reclaim AI good for teams?
Yes, it’s great for calendar-based teams. But for deeper collaboration and flexible planning, Focuzed.io is a stronger choice.
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