Sunsama Review 2025: Is This Productivity Tool Worth It?
A clear and honest Sunsama review to see if it’s really worth using for productivity.
TABLE OF CONTENTS
Most days, it feels like there’s always more to do than time allows. Meetings, tasks, emails, and goals all compete for attention. I’ve tested plenty of productivity tools hoping to find one that brings order instead of chaos. Some helped with planning, others with focus, but none felt seamless.
Then I found Sunsama. It claims to do something different: help you plan your day with calm and intention, not pressure. Instead of chasing endless to-do lists, Sunsama guides you to choose what really matters and schedule it with focus. It’s less about doing more and more about doing what counts.
In this Sunsama review 2025, I’ll break down how it works, what it gets right, and where it might fall short. By the end, you’ll know if Sunsama is the daily planner that finally helps you work smarter, or if another tool fits your style better.
What is Sunsama?
Sunsama isn’t your typical productivity app, it’s a daily planning ritual disguised as a digital planner. Built for professionals who crave calm structure over chaos, Sunsama helps you plan each day intentionally rather than reactively.
Where most task managers push endless checklists, Sunsama slows you down. It guides you through a reflective routine that helps you choose what actually matters, schedule it realistically, and end your workday on time. The goal isn’t just productivity, it’s peace.
At its core, Sunsama solves a universal problem: we know what needs doing, but distractions, meetings, and decision fatigue often get in the way of actually doing it. Sunsama unifies your calendars, tasks, and goals into one guided workflow, helping you focus on meaningful progress, not just motion.
Sunsama: Is It a To-Do App or a Calendar App?
Honestly, it’s both.
Sunsama combines your task list with your calendar so you can see your whole day in one place. I can drag a task: say “write blog post”, onto my calendar at 10 AM. Now it’s not just a to-do item; it’s a scheduled block of time.
This timeboxing approach helped me see how much I could realistically get done. I could finally answer two questions I used to struggle with:
- What should I do today?
- When will I actually do it?
It syncs with Google Calendar, Outlook, and even pulls in tasks from tools like Asana, Notion, ClickUp, Trello, and Jira. That means I don’t need to keep switching between apps. Everything lives in one timeline, and that alone made my days feel calmer.
Sunsama Features in Depth
When I first tried Sunsama, a few things stood out right away.
Here’s what I noticed:
1. Guided Daily Planning Ritual
The best part about Sunsama is its daily planning ritual.
Every morning, the app walks me through a short routine that helps me plan my day calmly. It asks me to look at what I did yesterday, think about what matters today, and decide what I can realistically handle.
It’s not a dump of endless tasks like other apps. It feels more like journaling for your workday. I take a few minutes to process what went well, what didn’t, and what I need to focus on next.
Then I drag the tasks I choose into my day’s schedule. It’s slow in a good way—like taking a deep breath before you start working.
2. Time-Blocking
I’ve always liked the idea of time-blocking, but it usually feels like too much work. Sunsama made it easy.
I can grab any task and drop it right onto my calendar. For example, if I want to write an article at 10 AM, I just drag that task to that slot. It turns a plain list into an actual plan.
What I liked most is how realistic it feels. Sunsama shows how packed your day is, and it gently warns you if you’re trying to fit too much. It made me more aware of my limits—and that’s something most productivity apps ignore.
3. Unified Calendar + Task View
Sunsama brings my to-do list and calendar together in one place.
It connects easily to Google Calendar, Outlook, and tools like Notion, Trello, Asana, ClickUp, and Jira.
Now, I don’t have to switch tabs or copy-paste tasks anymore. I can see meetings, calls, and focus blocks all lined up in one view. It makes the day feel organized and less scattered.
The sync works both ways, so when I complete a task in Sunsama, it automatically updates in the original tool. That saves a lot of small but annoying effort.
4. End-of-Day Shutdown
At the end of the day, Sunsama helps me wrap up. It asks what I finished, what needs to be moved to tomorrow, and how the day went.
It sounds small, but this simple ritual helps me mentally close the tab on work. I don’t end the day with guilt or loose ends. I know what’s done and what can wait.
That nightly reflection became one of my favorite habits.
5. Weekly Review
Every Friday (or whatever day I choose), Sunsama invites me to do a weekly review. It shows how I spent my time, which projects took the most effort, and what I actually achieved.
Seeing a visual summary helped me realize how often I over-plan Mondays and under-plan Fridays. The app doesn’t judge, it just shows the data clearly so I can plan better next week.
6. Integrations
Sunsama connects with all the major tools I already use.
It pulls tasks from Notion, ClickUp, Asana, Trello, Jira, GitHub, and even emails from Gmail or Outlook. I also linked my Slack account so I can share my daily plan directly with my team.
These connections make the app feel like a hub instead of another silo. Everything I need shows up in one view, and I get to pick which tasks to bring in. That choice matters, it keeps my day focused and clean.
7. Team Collaboration
Sunsama is mainly for individuals, but I can still share my daily plan on Slack or Microsoft Teams.
It’s helpful when I want to keep my team in the loop without big dashboards or endless updates.
There are no advanced team features like task assignments or comments, though. It’s more like, “Here’s my focus for today,” not “Let’s manage a whole project.”
Is Sunsama Free or Paid?
Sunsama has no free plan, only a 14-day free trial that doesn’t require a credit card. After the trial, pricing is $20 per month when billed monthly or $16 per month when billed annually ($192/year). This makes Sunsama one of the most expensive digital planners on the market.
Pros and Cons of Sunsama
Pros
If I had to explain why Sunsama feels special, here’s what really stood out to me:
- It helps you plan your day with calm: Sunsama doesn’t throw a pile of tasks at you. It walks you through a gentle daily routine that helps you pick what really matters. It’s not about doing more, it’s about doing right.
- It connects tasks and time together: You can drag your tasks right into your calendar. This means you don’t just see what to do, you see when you’ll do it. It’s great for visual thinkers who like to plan their days clearly.
- It keeps everything in one place: Sunsama pulls in your meetings from Google Calendar or Outlook and tasks from Notion, ClickUp, Trello, or Asana. You don’t need to jump between five apps anymore. Everything lives in one clean view.
- It stops you from overloading your day: Each task asks for a time estimate. If you try to pack too much in, Sunsama gives a gentle warning. This feature helped me be more realistic, and less burned out.
- It teaches healthy work habits: The end-of-day shutdown and weekly reflection are small but powerful habits. They make you pause, look at what you achieved, and close your laptop without guilt.
- It looks and feels clean: The interface is simple, modern, and calming. There’s no clutter or noise, just your plan, your tasks, and your time. Planning feels peaceful instead of stressful.
- It makes you mindful about work: Sunsama isn’t about racing through tasks. It’s about being present, focused, and intentional. If you like to plan your day slowly, with thought, this app feels almost meditative.
Cons
Alright, here’s the honest part. Sunsama is thoughtful, but not perfect. There are some downsides I noticed, and a few others that real users often mention online.
- It’s expensive: After the free 14-day trial, it costs $20 a month (or $16/month billed yearly). That’s a lot when there are free apps like TickTick or Todoist that do many of the same things.
- There’s no free version: Once your trial ends, you either pay or stop using it. That can be tough for students or people just getting started.
- It’s made for individuals, not teams: You can share your plan on Slack or Teams, but Sunsama isn’t built for real team collaboration. There are no dashboards, shared tasks, or comments. If you manage a group, it’ll feel too limited.
- The mobile app feels basic: Sunsama’s desktop version is smooth, but the mobile app misses some features. It’s fine for checking your plan but not great for deep planning on the go.
- Limited data and reports: You can see your weekly time breakdown, but Sunsama doesn’t have deep analytics or progress charts. If you want detailed productivity insights, you won’t find them here.
- Not great for quick note-taking: Sometimes I wanted to jot down a fast thought or reminder, but Sunsama doesn’t have a simple “scratchpad.” It’s more structured, good for planning, not quick capture.
Who Should Use Sunsama (and Who Shouldn’t)
Sunsama shines for solopreneurs, freelancers, creators, and knowledge workers who want structure without stress. If you often feel scattered across multiple tools and crave a calmer, more deliberate way to work, it’s a great fit.
It’s especially helpful for those prone to overcommitting, burning out, or getting lost in reactive work. The daily ritual acts like a built-in accountability coach, reminding you to slow down, plan realistically, and focus on what matters most.
However, Sunsama isn’t ideal for:
- Large teams that need collaborative task management or dashboards
- Students or budget users looking for free solutions
- Automation lovers who prefer AI-driven or quick-capture workflows
If you need speed, spontaneity, or granular team management, Sunsama’s reflective pace might feel too slow.
Focuzed.io: The Better Alternative to Sunsama
Focuzed.io was built for modern professionals who want focus, not friction. While Sunsama relies on fixed routines, Focuzed.io adapts as your energy, focus, and priorities shift through the day. It’s made for people who work in changing environments, freelancers, creators, and anyone with unpredictable schedules or ADHD.
It improves on Sunsama’s workflow by combining mindful planning with AI-powered automation. Instead of manually adjusting your schedule, Focuzed.io reads your day and adjusts it for you.
It connects with Fitbit, Apple Watch, and Oura Ring to track your energy peaks and dips, then schedules deep work when you’re most alert and breaks when your focus drops.
The AI planner suggests tasks based on your focus, while the Pomodoro timer adapts to your energy in real time. The Focus Bar blocks distractions, shows progress, and keeps you in flow.
It also includes time boxing, shared calendars, and integrations with Notion, Trello, Asana, ClickUp, Jira, Google Calendar, and Outlook—all synced across iOS, Android, and web.
Feature | Focuzed.io | Sunsama |
Energy-Based Scheduling | Plans your day around your actual energy peaks and dips using data from wearables like Fitbit, Apple Watch, and Oura Ring. | Manual time estimates only. Doesn’t track or adapt to real energy levels. |
Pomodoro & Focus Mode | Built-in adaptive Pomodoro timer that adjusts work/break cycles based on your current focus. Includes Focus Bar to block distractions. | Static Pomodoro timer with no real-time adaptation or energy awareness. |
AI-Powered Planning | Auto-schedules tasks based on your workload, energy, and priorities. Learns your habits over time. | Manual planning ritual. User must drag and timeblock each task daily. |
Time Boxing | Smart timeboxing that shifts dynamically if meetings change or if tasks take longer than expected. | Fixed time blocks that must be adjusted manually. |
Third-Party Integrations | Connects with Notion, Trello, Asana, ClickUp, Jira, Google Calendar, and Outlook. Pulls tasks automatically. | Integrates well but requires more manual task selection each day. |
Shared Calendars & Team Use | Supports shared calendars and collaborative lists for small teams, families, or couples. | Mostly designed for solo use; limited team sharing via Slack or Teams. |
Focus & Energy Analytics | Simple Focus Dashboard that shows your best times of day for deep work. Includes reflection summaries. | Weekly reflections only. No visual energy tracking. |
Cross-Platform Sync | Works smoothly across iOS, Android, and Web. Updates in real time everywhere. | Syncs across devices, but mobile lacks some features. |
Pricing | Free trial • $9/month • $149 lifetime plan (with 60-day refund) | No free plan • $16/month (annual) • No lifetime option |
When it comes to price, Focuzed.io clearly wins. Sunsama costs around $192 per year, while Focuzed.io offers a one-time lifetime plan for $149 (often discounted to $99 or less). No subscriptions. No renewals. Just long-term value and full access forever.
In the end, it depends on your workflow style. If you like slow, mindful planning, Sunsama fits. But if you want an intelligent, flexible system that moves with your day, understands your energy, and never locks you into a subscription, Focuzed.io is the smarter choice.
Frequently Asked Questions
- Is Sunsama free to use?
No, Sunsama doesn’t have a free plan. It offers a 14-day free trial (no credit card needed), after which it costs $20 per month or $16 per month if billed annually.
- Does Sunsama work well for teams?
Sunsama is mainly designed for individuals. While you can share your daily plan with teammates through Slack or Microsoft Teams, it doesn’t have team dashboards, task assignments, or collaboration tools for larger groups.
- Is Sunsama worth the price?
If you value calm, structured planning and mindful work habits, Sunsama can be worth it. But if you’re looking for free or fast, automation-heavy tools, its subscription cost may feel high.
- Is Sunsama better for teams or individuals?
Sunsama works best for individuals who like structured daily planning. It’s not designed for large teams or task assignments. Focuzed.io, on the other hand, supports shared calendars, real-time updates, and team planning.
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