Sunsama Vs Motion : Which daily planner is best (2025)
Find out whether Sunsama or Motion is the best daily planning tool for focused, productive work in 2025.
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Not all productivity tools are created equal. Some help you slow down and focus on what matters. Others automate every minute of your day without asking. And depending on how you like to work, that difference matters—a lot.
Sunsama and Motion are two standout tools, but they approach productivity from opposite directions. One leans into mindful planning. The other bets everything on AI-driven efficiency.
If you're serious about finding the right system—not just adding another app to your digital graveyard—you need to know exactly how these two tools stack up, where they shine, and where they fall short.
Let's get into it.
What is Sunsama?
Sunsama is a calm, structured daily planner that encourages mindful work. It's designed to help you slow down, set daily priorities, and thoughtfully organize your day by pulling in tasks from various platforms like Trello, Asana, and email.
Instead of overwhelming you with features, Sunsama gently nudges you to plan your day, estimate time blocks, and reflect on your progress—all without the chaos.
Whether you’re a solo entrepreneur or someone who thrives with intention and structure, Sunsama is a great companion.
Sunsama Features Breakdown
1. Daily Planning Ritual
Sunsama starts your day with a planning flow. You’ll drag and drop tasks into your schedule, estimate how long each one will take, and roll over anything you didn’t finish yesterday.
2. Weekly Goals + Reviews
You can set weekly goals and then reflect on how you did. Sunsama shows how your time was actually spent versus how you planned it—great for improving time estimation.
3. Focus Mode + Pomodoro Timer
Click into Focus Mode to block distractions and work in bursts. A built-in Pomodoro timer helps you stay on task and take breaks at the right time.
4. Clean Calendar View + Task Integration
View your entire day or week as a timeline. Sunsama pulls tasks from apps like Notion, Gmail, and Asana—so your planning happens in one place.
Sunsama Pricing
- Monthly: $20/user
- Yearly: $16/user (billed annually)
What is Motion?
Motion is an AI-powered calendar app that takes the wheel and drives your schedule for you.
If Sunsama is the mindful planner who helps you slow down, Motion is the hyper-intelligent assistant who just does it all. You throw in your meetings, tasks, and deadlines—and Motion builds your daily schedule, automatically.
It’s a great tool for fast-moving professionals, especially in teams, who want automation to keep everything on track.
Motion Features Breakdown
1. AI Auto-Scheduling
Motion prioritizes tasks, reschedules them dynamically, and keeps your calendar clean—without you lifting a finger.
2. Smart Recurring Tasks
Just set frequency, duration, and urgency—and Motion fits recurring tasks into your day.
3. AI-Powered Meeting Booking
Motion replaces tools like Calendly with built-in scheduling links and an AI assistant that coordinates meetings intelligently.
4. Project + Team Management
Plan out projects, assign tasks to teammates, and let Motion shuffle things based on availability, workload, and priorities.
Motion Pricing
- Individual Plan: $34/user per month
- Team Plan: $20/user per month
Sunsama vs Motion: Feature-by-Feature Comparison
Both Sunsama and Motion help with daily planning, but their philosophies and features couldn’t be more different. While Sunsama emphasizes mindfulness, intentionality, and manual control, Motion leans hard into automation and AI-powered efficiency.
Let’s break down their features to see how they compare in real-world use.
1. Daily Planning Experience
Sunsama:
Sunsama guides you through a reflective planning ritual every morning. It asks you to intentionally select what to work on, estimate time, and drag tasks into your schedule. If you didn’t finish a task yesterday, it rolls forward into today’s plan. This ritual gives a strong sense of ownership over your day.
You can pull in tasks from tools like Todoist, Asana, or email, then drag and drop them into your calendar. It’s not just about productivity—it’s about thoughtful work and energy management.
Motion:
Motion skips the planning ritual. You add your tasks, set priority, deadline, and how long it should take—and Motion’s AI does the rest. It creates a dynamic calendar that auto-updates based on what’s happening in your day. If a meeting runs over or a task takes longer, everything gets rescheduled automatically.
No daily prep needed. Just trust the AI and go.
✅ Winner: Depends on your style—Sunsama for mindful planning, Motion for automated efficiency.
2. AI Scheduling & Automation
Sunsama:
Sunsama does not use AI to plan your day. You’re in control of your schedule. That means dragging tasks manually into your calendar and estimating how long they’ll take. There is some automation possible via integrations like Zapier, but it’s not built-in.
Motion:
AI is at the core of Motion. It uses machine learning to schedule tasks based on priority, availability, and deadlines. If your day changes—say, a meeting runs long—Motion automatically reschedules everything.
Motion can also auto-schedule recurring tasks, optimize your day for deep work, and even recommend when to work on what.
✅ Winner: Motion. Its AI scheduling is a game-changer for hands-off productivity.
3. Time Blocking
Sunsama:
Sunsama uses time blocking as a central workflow. You manually assign blocks of time to each task by dragging them into your calendar. You can also visually see your time estimates and whether you’re trying to do too much.
Motion:
Motion automates time blocking. Once you add a task with a duration, it finds the best slot for it. If things shift, your blocks shift too. You can still drag tasks manually if you want more control, but Motion’s time blocking is fully adaptive.
✅ Winner: Motion wins for dynamic time blocking. Sunsama wins for intentional planning.
4. Focus Mode & Pomodoro
Sunsama:
Sunsama has a built-in Focus Mode. Hit ‘F’ on a task to enter a clean, distraction-free workspace. You can take notes, see how long you’ve worked, and even use the Pomodoro timer to structure deep work sessions.
Motion:
Motion doesn’t have a built-in Pomodoro or Focus Mode. It relies more on scheduling and AI to keep you productive rather than in-the-moment focus tools.
✅ Winner: Sunsama. Great for those who need structured focus and mindfulness while working.
5. Weekly Goals & Reviews
Sunsama:
This is where Sunsama shines. Every week, it prompts you to set goals and reflect. You can plan weekly outcomes, connect them to daily tasks, and at the end of the week, review what you accomplished. It helps you learn how long tasks really take vs. what you estimated.
Motion:
Motion doesn’t offer weekly goals or built-in reviews. It’s optimized for execution, not reflection. If you want to reflect, you’ll need a separate tool.
✅ Winner: Sunsama, by far. Perfect for those who want clarity, perspective, and improvement over time.
6. Meeting Scheduling
Sunsama:
No built-in meeting scheduling. You’ll need to use an external tool like Calendly or Google Calendar to set meetings, though you can still view them inside Sunsama’s calendar.
Motion:
Meeting scheduling is fully integrated. You get a booking link, can define meeting buffers, customize your availability, and even let Motion reschedule tasks around your meetings. It’s a solid Calendly replacement.
✅ Winner: Motion. Built-in scheduling saves time and centralizes everything.
7. Project & Task Management
Sunsama:
Basic project management through tasks and subtasks. You can set start/end dates, subtasks, and link tasks to channels (your projects). However, it’s not built for managing big projects or multiple stakeholders.
Motion:
Motion has a more advanced project management setup. You can create full projects, assign tasks to teammates, track status, and manage deadlines. It’s not as powerful as tools like ClickUp or Asana, but it handles team workflows better than Sunsama.
✅ Winner: Motion for team-based projects. Sunsama works better for solo workflows.
8. Integrations
Sunsama:
Extensive. You can pull tasks directly from Notion, Trello, Asana, Todoist, GitHub, Google Calendar, Gmail, Outlook, and Slack. This makes it easy to centralize your workflow without replacing your current tools.
Motion:
Limited integrations. Motion syncs with Google/Outlook calendars, Gmail for notifications, Zoom, and Slack, but doesn’t pull tasks from external project management tools.
✅ Winner: Sunsama. It plays well with your existing stack.
9. Team Collaboration
Sunsama:
Designed primarily for individuals, but you can share daily plans in Slack or Microsoft Teams. There's no built-in team dashboard or task assignment.
Motion:
Motion is built for small teams. You can assign tasks, track team workloads, and let the AI manage everyone’s schedule. The Team plan is cheaper too.
✅ Winner: Motion, hands down. It supports real-time collaboration out of the box.
10. Pricing
Feature | Sunsama | Motion |
Individual plan | $20/mo | $34/mo |
Team plan | Same price | $20/mo |
Free trial | 14 days | 7 days |
AI scheduling | ❌ | ✅ |
Focus Mode / Pomodoro | ✅ | ❌ |
Weekly Reviews | ✅ | ❌ |
Project Management | Basic | Advanced |
Meeting Scheduling | ❌ | ✅ |
✅ Verdict:
- Sunsama is better for individuals, freelancers, and mindful planners.
- Motion is better for teams and people who want AI to handle the heavy lifting.
Why Focuzed.io Might be a Smarter Alternative
While Sunsama and Motion offer very different takes on productivity, both still fall short for a lot of users.
- Sunsama can feel too slow and manual when your workload picks up.
- Motion’s AI can take over your schedule in ways that don’t always match your real energy or priorities.
This is where Focuzed.io comes in.
Focuzed.io combines the intentionality of Sunsama with the efficiency of Motion—but without the downsides of either. It helps you stay in control of your day, balance energy with output, and build momentum without burning out.
Key differences with Focuzed.io:
- Energy-Based Scheduling: Plan your day based on your actual focus levels, not arbitrary deadlines.
- Flexible Structure: Stay adaptable without sacrificing clarity.
- Minimalist, ADHD-Friendly Design: Built for brains that don’t thrive on complexity.
If you want a daily planning system that respects both your energy and your goals, Focuzed.io is absolutely worth a closer look.
Conclusion: Sunsama vs Motion — What's Best for You?
If you’re someone who finds value in slowing down, planning intentionally, and reflecting on your work, Sunsama will likely feel like a trusted companion.
If you prefer automation, speed, and AI-driven execution, Motion could become your secret weapon.
But if you’re looking for the best of both worlds—thoughtful structure and dynamic flexibility—Focuzed.io may actually be the tool that fits your workflow best.
Don't settle for a system that forces you into someone else's idea of productivity.
Instead, choose a platform built around your energy, your priorities, and your goals.
👉 Start your journey with Focuzed.io today and experience what it's like to work in a flow that finally feels natural.
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