Sunsama Vs Todoist: Best Task Management App Comparison(2025)
Find out which task manager fits your 2025 routine—Sunsama, Todoist, or a better tool.
TABLE OF CONTENTS
When it comes to productivity tools, choosing the right app can make a significant difference in how well you manage tasks, stay organized, and track your goals. Two popular productivity apps, Todoist and Sunsama, each bring something unique to the table. But, depending on how you like to organize your day, one might be a better fit for your needs.
In this comparison, we’ll dive deep into Todoist and Sunsama’s features, highlight their strengths and weaknesses, and also introduce Focuzed.io—a better alternative for many users looking for an optimized and energy-conscious workflow.
Quick Overview: Todoist vs Sunsama
Sunsama
Sunsama is a digital planner that aims to structure your day for deep, meaningful work. It integrates tasks from multiple tools (like Gmail, Asana, Trello, etc.) and combines them with calendar events for a unified daily agenda. It’s more than just a task manager—it’s designed for people who want to block off time for focused work and need to ensure their day is balanced and well-prioritized.
Key Features:
- Daily and Weekly Planning: Sunsama is designed around the concept of planning your day intentionally. You can drag and drop tasks into time blocks on your calendar, ensuring you have a realistic schedule that accounts for breaks, deep work, and meetings.
- Work-Life Balance: Sunsama encourages you to set boundaries by using a "shutdown" feature, where you close your day with a reflection on what you’ve accomplished.
- Focus Mode: The app focuses on helping you concentrate on the current task by reducing distractions and promoting mindful scheduling.
Todoist
Todoist is a flexible, fast, and powerful task management app that supports a range of productivity needs. From individual to-do lists to complex project management workflows, Todoist’s features make it easy to stay on top of tasks. Whether you’re a solo user or part of a team, Todoist offers the tools to create custom workflows.
Key Features:
- Task Management: Todoist supports task subtasks, recurring tasks, and priority levels. You can organize tasks into projects and use labels and filters for advanced sorting.
- Natural Language Processing (NLP): With Todoist’s NLP, you can type in tasks in plain language, like “Meeting every Monday at 3 PM,” and the app will automatically set the correct time and date.
- Cross-Platform Support: Todoist is available on all major platforms, including mobile, desktop, and web, ensuring you can manage your tasks anywhere.
Quick Comparison: Sunsama vs Todoist
Feature / Category | Sunsama | Todoist |
Daily Planning Workflow | ★★★★★ – Guided daily planning with time estimates and scheduling | ★★★☆☆ – “Today” view helps focus, but lacks built-in scheduling flow |
Task Management | ★★★★☆ – Simple tasks, subtasks, channels for light organization | ★★★★★ – Full-featured task system with subtasks, sections, and priorities |
Calendar Integration | ★★★★★ – Native calendar view with drag-and-drop scheduling | ★★★★☆ – Google Calendar sync (2-way), but no native visual scheduler |
Recurring Tasks | ★★☆☆☆ – Not supported natively (manual re-entry required) | ★★★★★ – Powerful natural language support for recurring tasks |
Cross-Platform Sync | ★★★★☆ – Web-first, mobile experience improving | ★★★★★ – Fast, consistent experience across all devices |
Collaboration | ★★☆☆☆ – Meant for solo use; Slack sync is optional | ★★★★★ – Built-in team features: assignments, comments, roles |
Integrations | ★★★★★ – Pulls tasks from Asana, Trello, Notion, Gmail, etc. | ★★★★☆ – Works well with Google Calendar, Zapier, and third-party tools |
Customization | ★★☆☆☆ – Intentionally minimal to support simplicity | ★★★★★ – Highly customizable with filters, labels, themes |
Focus & Productivity Tools | ★★★★★ – Focus Mode, Pomodoro timer, time tracking built-in | ★★★☆☆ – No native focus tools; relies on filters and priorities |
Value for Money | ★★★☆☆ – Premium pricing for a focused workflow | ★★★★★ – Rich free plan, affordable Pro tier with power features |
Sunsama vs Todoist: Feature-by-Feature Comparison
Sunsama and Todoist are both popular productivity tools, but they offer very different approaches to task management. Sunsama emphasizes mindful planning and intentionality, while Todoist is known for its simplicity and versatility. Let’s explore how these two tools stack up in various features.
1. Pricing & Free Plan
Sunsama:
Sunsama offers a 14-day free trial for new users, allowing you to explore its features before committing to a paid plan. The subscription is on the higher side, with a monthly fee of $20 or an annual plan priced at $192. Given its focus on a daily planning ritual and higher-touch experience, the cost might be justified for users who want structure and mindfulness.
Todoist:
Todoist has a free plan that offers essential features like task creation, due dates, labels, and filters. For those who want more advanced features like reminders, priority levels, and integrations with other apps, Todoist’s Premium plan is priced at $4 per month, or $36 annually. The Business plan, at $6 per user per month, adds team collaboration features.
✅ Winner: Todoist. The free plan provides a lot of value for individuals, while Sunsama’s pricing is geared towards users looking for a more comprehensive planning experience.
2. Design & Functionality
Sunsama:
Sunsama has a calm, minimalist interface focused on creating a space for mindful planning. The daily planning interface is simple, allowing users to pull in tasks from other tools, estimate task durations, and manually drag tasks into the calendar. Sunsama emphasizes a controlled, reflective workspace where you manage both tasks and energy.
Todoist:
Todoist is sleek and highly functional, with a clean design and intuitive layout. It allows users to quickly add tasks, set deadlines, and organize projects. While Todoist doesn’t have the same mindfulness-oriented approach as Sunsama, its simple interface offers speed and efficiency for managing a large number of tasks across projects.
✅ Winner: Sunsama for mindfulness and intentional design; Todoist for fast, efficient task management.
3. Task Management Features
Sunsama:
Sunsama allows you to import tasks from various tools like Todoist, Asana, Trello, and others, and then organize them into a daily plan. Tasks are manually assigned time blocks, and you have to estimate how long they will take. This provides you with control over your day but requires hands-on effort.
Todoist:
Todoist is a classic to-do list manager with powerful features such as task labeling, prioritization, and recurring tasks. You can easily create tasks, break them down into subtasks, set deadlines, and assign tasks to specific projects. It also supports integration with other tools like Google Calendar and Dropbox, and offers natural language input for task creation (e.g., “Call John tomorrow at 3 PM”).
✅ Winner: Todoist. It’s a more feature-rich tool for managing a wide variety of tasks across multiple projects.
4. Weekly & Daily Planner
Sunsama:
Sunsama’s main strength lies in its daily and weekly planning features. Every day, you are prompted to reflect on what you want to achieve and plan accordingly. It helps you visually organize tasks and ensures you're not overloading your day. Weekly planning prompts allow you to set goals and reflect on progress, connecting long-term goals with daily tasks.
Todoist:
Todoist has a "Today" view that allows you to focus on tasks for the current day, and the "Upcoming" view shows you upcoming tasks.
While it doesn’t offer a dedicated weekly planner, Todoist is flexible in that you can easily organize tasks by deadlines and recurring intervals. However, Todoist’s focus is more on the “doing” aspect rather than intentional planning.
✅ Winner: Sunsama for its deep focus on intentional, structured planning.
5. Collaboration
Sunsama:
Sunsama is primarily designed for individual use, with collaboration being a secondary feature. You can share your daily plans via Slack or Microsoft Teams, but there is no built-in task assignment or team collaboration features. It’s built for people who need a personal, intentional planning tool.
Todoist:
Todoist shines when it comes to collaboration. You can create shared projects, assign tasks to team members, and track progress. It’s a great tool for team-based task management, as you can delegate tasks, set deadlines, and follow up on progress.
✅ Winner: Todoist for team collaboration and task delegation.
6. Google Calendar & Other Integrations
Sunsama:
Sunsama integrates with Google Calendar, Slack, Trello, Todoist, and other task management tools. You can view your calendar inside Sunsama and drag and drop tasks into it. This makes it easier to manage your time alongside your daily tasks.
Todoist:
Todoist integrates with Google Calendar, Dropbox, Zapier, and other productivity tools. You can sync your tasks with your calendar, which makes it easy to stay on top of both tasks and appointments. However, the integration experience is not as deep or holistic as Sunsama’s.
✅ Winner: Sunsama for a more integrated experience across tools and calendars.
7. Customer Support
Sunsama:
Sunsama provides excellent customer support via email and a knowledge base. While it doesn’t have live chat support, their response time is quick, and the resources are clear and helpful.
Todoist:
Todoist offers great customer support, with live chat support and a comprehensive help center. They also provide user guides and tutorials to assist with learning the app and troubleshooting issues.
✅ Winner: Todoist for faster, more accessible customer support.
8. Mobile Apps
Sunsama:
Sunsama offers a well-designed mobile app that mirrors its desktop experience. You can plan your day, view your calendar, and adjust tasks on the go. The app is responsive and easy to use, although some users may prefer a more lightweight mobile task manager.
Todoist:
Todoist has a highly-rated mobile app, which is user-friendly and offers a seamless experience across devices. You can add, update, and organize tasks with ease, and the app syncs effortlessly across platforms. Its mobile functionality is fast and efficient.
✅ Winner: Todoist for a more polished and versatile mobile app.
Final Verdict: Sunsama vs Todoist
- Choose Sunsama if you’re looking for a tool that encourages intentional planning, mindfulness, and detailed daily rituals. It’s ideal for users who want to reflect on their week, carefully structure their tasks, and maintain control over their schedule.
- Choose Todoist if you need a versatile, feature-rich task manager that works well for both personal and team task management. Its simple interface, powerful integrations, and robust collaboration features make it a go-to tool for users who value speed, flexibility, and efficiency.
Both tools have their unique strengths, so your choice will depend on whether you prioritize structured, intentional planning or need a fast, flexible task manager.
Looking for a Better Alternative? Try Focuzed.io
While Sunsama encourages mindful planning and Todoist excels at fast task management, both rely heavily on you manually shaping your day. What if your productivity tool actually understood how your energy works—so you could stop guessing when to tackle what?
That’s where Focuzed.io comes in.
Focuzed.io is built around how your brain and body actually function. It’s the only tool in this space that plans your day around your natural circadian rhythm—not just what’s on your calendar. If you’ve ever scheduled a deep-thinking task during an afternoon slump, you know how that ends.
Here’s how Focuzed.io stands out:
- Energy-Aware Scheduling
Instead of rigid time blocks or long lists, Focuzed helps you to plan your tasks based on your mental energy curve throughout the day—your circadian rhythm. You’ll get deep work in when your brain is naturally alert, and save lighter tasks for slower periods.
- Focus Bar for Deep Work
One task at a time. The Focus Bar helps you enter a deep, distraction-free zone with visual cues, pacing timers, and nudges that keep your attention locked on what matters most.
- No Setup Overhead
There are no complex project hierarchies, templates, or tagging systems. Just detect your energy level from your wearables and assign the task according to your energy levels.
- Calendar Integration
Combines your tasks and meetings in a seamless daily view so you’re not switching between tools to understand your day.
- Mindful Momentum, Not Task Overload
Focuzed guides you to pick the right amount of work for the day—not everything. This helps prevent burnout, task fatigue, and the guilt of carrying over endless to-dos.
In short: if Sunsama feels too manual and Todoist too open-ended, Focuzed.io is the sweet spot—especially if you care about working with your energy, not against it.
Final Thoughts on Sunsama vs. Todoist
Sunsama and Todoist both serve different productivity styles—and they each do it well.
If you’re someone who values mindfulness, structure, and taking time to reflect on what you’re doing and why, Sunsama offers a thoughtful approach to planning your day. It’s ideal if you want your workday to feel calm, intentional, and under control.
On the other hand, if you need speed, flexibility, and a system that scales with your projects—Todoist gives you powerful task management without forcing you into a rigid routine. It’s excellent for fast-paced teams or individuals who prefer to just capture, organize, and go.
But if you’ve tried both and still feel like something’s missing—that’s where Focuzed.io comes in.
Focuzed isn’t just a middle ground. It takes the best of both worlds—Sunsama’s calm focus and Todoist’s speed—and adds a new layer: scheduling your day around your energy, focus, and natural circadian rhythm. That means you're working with your body and brain, not against them.
If you want to stop toggling between tools and finally get a daily system that fits you, Focuzed.io might just be the better alternative to both Sunsama and Todoist.
👉 Explore more at focuzed.io
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