Todoist vs Google Tasks: Which To-Do App Wins in 2025?
Explore the 2025 comparison of Todoist and Google Tasks to find the perfect to-do app for your workflow.
TABLE OF CONTENTS
Choosing a to-do list app isn’t just about jotting down tasks—it’s about creating momentum, staying organized, and making sure nothing important slips through the cracks.
Two of the most accessible names in the space? Todoist and Google Tasks. They’re simple, synced across devices, and work well for both personal and light professional use. But under the surface, they take two very different approaches to productivity.
In this breakdown, I’ll walk you through Todoist Vs Google Tasks stack up across key areas—task management, organization, automation, integrations, and more—so you can decide which one actually fits your workflow.
And at the end, I’ll show you a modern alternative that goes way beyond basic to-do lists: Focuzed.io — built for focused execution at startup speed.
Quick heads-up on Focuzed.io:
Before we get into the nitty-gritty, meet Focuzed.io — a fast, modern task and workflow platform that goes far beyond traditional to-do list apps. It’s minimal where it matters, powerful where you need it, and built to keep you (and your team) in a state of flow.
You’ll see how it compares at the end. But for now, check out this sneak peek of the dashboard:
Let’s get into the main event: Todoist vs Google Tasks.
Overview: Todoist vs Google Tasks – Simplicity Meets Structure
Both of these tools aim to simplify task tracking—but each offers a distinct experience.
Todoist: Organized productivity for task-driven people
Todoist feels like the app for people who live by lists. Projects, filters, priorities, and labels give it structure, while a minimal interface keeps distractions low.
The vibe? Focused, frictionless, and just enough complexity to scale beyond sticky notes.
Google Tasks: The simplest to-do list on Earth
Google Tasks is baked into Gmail and Google Calendar. It’s free, fast, and familiar—but it’s also… limited. You can create tasks and subtasks, but anything more advanced requires hopping into another Google app (or switching tools entirely).
It’s the to-do list equivalent of a napkin sketch: quick, but not made for heavy lifting.
Task Management: Core Features Compared
At a glance, both apps let you create tasks and subtasks. But once you go deeper, Todoist starts pulling ahead with more organization tools and custom views.
Todoist task management
- Projects and sections to group tasks
- Priority levels
- Recurring tasks
- Task delegation
- Filters and custom views
I especially liked the natural language input (“Call Client every Monday at 2pm”) — it made recurring task setup feel smart and intuitive.
Google Tasks task management
- Basic task lists
- Subtasks
- Date and time scheduling
- Integration with Gmail/Calendar
Great for jotting things down quickly, but it lacks tagging, priorities, or collaboration. If you're flying solo and already live in Google’s ecosystem, it's frictionless—but you’ll hit walls fast.
Analysis
- Todoist analysis: Ideal if you want task structure, repeat routines, and a daily plan.
- Google Tasks analysis: Perfect for jotting down tasks tied to emails or calendar events.
Project Views & Organization
This is where the gap widens. Todoist gives you multiple ways to see and sort your tasks. Google Tasks? Not so much.
Todoist project organization
Boards, filters, priorities, labels—it’s all there. You can customize views by priority, due date, project, or even use “Today” and “Upcoming” tabs to focus.
Google Tasks organization
You get one view: a vertical list. No board view, no calendar inside the app, and no filtering. It stays dead simple.
Analysis
- Todoist analysis: Helps you slice, dice, and focus based on how you think.
- Google Tasks analysis: You get what you see—minimalist list view only.
Automation and Smart Features
Automation is what elevates a task app into a real productivity assistant.
Todoist automation tools
Todoist integrates with Zapier, IFTTT, and has its own “Karma” productivity tracking. You can automate task creation, reminders, and calendar syncing.
Bonus: natural language recognition for tasks makes recurring scheduling frictionless.
Google Tasks automation tools
There aren’t any native automation tools. You’ll need external scripts or integrations via Google Workspace or third-party tools, and even then, it’s limited.
Analysis
- Todoist analysis: Great for automating your day-to-day planning.
- Google Tasks analysis: Not ideal if you want automation or time-saving workflows.
Collaboration & Sharing
Collaboration is minimal on both—neither is a full project management tool. But Todoist at least makes team tasking viable.
Todoist collaboration
- Share projects
- Assign tasks to others
- Activity logs
It’s not team software like Asana, but for small teams or families, it gets the job done.
Google Tasks collaboration
None. It’s a personal task list. You’ll need to share your entire Google account or calendar to coordinate.
Analysis
- Todoist analysis: Simple, lightweight collaboration for small groups.
- Google Tasks analysis: Best kept personal.
Integrations
Todoist integrations
Works with Google Calendar, Slack, Alexa, Zapier, and more. It fits into most productivity stacks easily.
Google Tasks integrations
Mostly works within Google apps — Gmail and Calendar are the key ones. There’s very little external connectivity.
Analysis
- Todoist analysis: Easily plugs into broader workflows.
- Google Tasks analysis: Fine if you’re deep in the Google ecosystem—but nowhere else.
Pricing and Plans
Todoist pricing
- Free plan: Basic task management
- Pro: $4/month
- Business: $6/user/month
Todoist gives a lot even on the free tier, and Pro is very affordable.
Google Tasks pricing
- 100% free
- Comes bundled with Gmail and Google Calendar.
Analysis
- Todoist analysis: Worth paying for if you want power features and flexibility.
- Google Tasks analysis: You can’t beat free for the basics.
Final Verdict: Which One Should You Pick?
Criteria | ✅ Choose Todoist if... | ✅ Choose Google Tasks if... |
Task Complexity | You want projects, labels, recurring tasks | You only need simple task lists |
Organization | You like custom views and filters | You’re fine with a single list view |
Collaboration | You need light team support | You’re managing personal tasks only |
Automation | You want recurring reminders, calendar sync, and more | You don’t need automation |
Integrations | You use multiple productivity tools | You’re fully in Google Workspace |
Budget | You’re fine paying $4–$6/mo for power features | You need a 100% free tool |
There’s a Better Way to Stay Focused — Meet Focuzed.io
After using both Todoist and Google Tasks, I realized they each have limits.
- Todoist gives you solid structure—but it stops short of full focus.
- Google Tasks is great for jotting things down—but it can’t support real momentum.
That’s where Focuzed.io comes in.
It’s the first tool I’ve used that actually helps you focus, not just organize your work. Here's what sets it apart:
- ✅ Energy-Aware AI Scheduling & Prioritization
Focuzed taps into your health data to pinpoint when your mind is sharpest and surface the tasks that matter most in that window.
- ✅ Unified Workspace
Seamlessly blend tasks, docs, calendar, and meetings into one clean, distraction-free interface—no toggling between apps.
- ✅ The Focus Bar
The Focus Bar that keeps you locked into deep work, helping you push through tasks without losing flow.
- ✅ Minimal UI, Maximum Clarity
No Kanban clutter. No endless to-do lists. Just a streamlined experience built for speed and calm.
- ✅ Designed for High Performers
Whether you’re a solo hustler, startup founder, or scaling a team, Focuzed adapts to your unique workflow and energy rhythms.
Ditch the fragmented tools. Stop bouncing between apps. Start working with clarity and flow.
👉 Try Focuzed.io today — and make 2025 your most productive year yet.
Frequently Asked Questions
1. Which is better: Todoist or Google Tasks?
Todoist offers advanced features like labels, filters, and project views, making it suitable for complex task management. Google Tasks provides a straightforward, integrated experience within the Google ecosystem, ideal for simple task tracking.
2. Is Todoist free to use?
Yes, Todoist has a free tier with essential features. Premium plans unlock additional functionalities like reminders, labels, and productivity tracking.
3. Can I integrate Google Tasks with other apps?
Google Tasks integrates seamlessly with Gmail and Google Calendar. However, it has limited third-party integrations compared to Todoist.
4. Does Todoist support team collaboration?
Yes, Todoist allows task sharing, comments, and project collaboration, making it suitable for team environments.
5. Which app is better for mobile use?
Both apps have mobile versions. Todoist's mobile app offers more advanced features, while Google Tasks provides a minimalist, easy-to-use interface.
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