Todoist Vs. Motion: Full breakdown & comparison (2025)
Motion or Todoist? Find out which app is best for staying focused and organized.
TABLE OF CONTENTS
The right task management tool can transform your productivity. Motion and Todoist are two popular tools that promise to organize your life and boost efficiency.
But with overlapping features and unique strengths, how do you choose the best fit?
Whether you need advanced AI scheduling or a straightforward way to organize tasks, this guide breaks down everything you need about Motion vs. Todoist. It introduces a powerful alternative that might just outshine them both—Focuzed.io.
Let’s breakdown and dive in!
A One-Minute Overview
Choosing the right task management tool can significantly boost your productivity, but which one should you go for: Motion or Todoist?
Motion stands out for its AI-driven scheduling, allowing it to automatically prioritize tasks and adjust your calendar based on real-time changes, providing a hands-off approach to productivity.
On the other hand, Todoist shines with its user-friendly interface, team collaboration features, and vast array of integrations at an affordable price.
Looking for a perfect blend of both worlds? Focuzed.io is a fantastic alternative, offering a mix of smart automation, AI-driven task management, and seamless integrations, all in one easy-to-use platform.
What is Motion?
Motion is a task scheduling software that helps you manage your time and tasks better. It combines task management, calendar scheduling, and AI automation.
This tool stands out for its AI-powered scheduling. It creates a personalized schedule by prioritizing tasks, meetings, and deadlines based on urgency and availability.
To increase your productivity, Motion integrates with many popular apps, such as Google Calendar, Zoom, Google Meet, Zapier, Microsoft Outlook 365, and more.
It is perfect for professionals, students, and teams looking for an all-in-one tool who want to spend less time planning and more time executing.
Motion Features
Let’s discuss what makes Motion a great Todoist alternative. Here are some of its best features:
- Task Management
Motion’s task manager features involve task prioritization and creation with a single click. Its recurring tasks feature ensures you never miss out on important work. If a task isn’t completed on time, it automatically reschedules it for you.
- Project Management
Motion also works as project management software. If you are working on a project with your team, Motion will create a prioritized schedule for each team member. It integrates project tasks into the calendar, ensuring seamless organization and communication.
- Calendar Scheduling
One of Motion’s standout features is its AI calendar, which automatically creates a schedule for you. Managing your calendar is easier with Motion, combining all your calendars in a single view and automatically time-blocking your tasks.
- AI Meeting Assistant
Motion’s AI meeting assistant simplifies scheduling by effortlessly identifying optimal meeting times, creating personalized booking pages, and managing your schedule.
What is Todoist?
Todoist is a popular task management and daily planner app. It allows you to create and prioritize tasks, add labels, and organize daily schedules.
This tool lets you track tasks by sorting them into today, upcoming, and other custom options. Todoist offers 80+ integrations, including Zapier, Time Doctor, Slack, Google Calendar, and Outlook.
Todoist Features
Here’s a breakdown of some of Todoist’s best features that make it a great Motion alternative:
- Task Management
Todoist offers basic task management features, including task creation with a single click, setting recurring due dates, organizing tasks in sections, and adding priority levels.
- Project Management
Create team projects, share access with multiple team members, assign tasks, and set deadlines. You can leave comments, attach files, and improve coordination within the app.
- Productivity Tracking
Todoist’s Karma feature makes productivity fun by awarding points for completed tasks and encouraging users to set daily or weekly goals.
- Customizable Views
Todoist provides List, Board, and Calendar views to manage tasks effectively. These views make it easy to track progress and plan ahead.
Motion vs. Todoist: Features Compared
1. Task Management
Both Motion and Todoist offer powerful task management features, but they approach task organization differently.
Motion
Motion uses an AI-powered system to automatically prioritize tasks and schedule them within your calendar. It dynamically reschedules tasks based on your availability and workload, ensuring you stay on top of your priorities without the need for manual adjustments. This feature is particularly useful for users who need a more hands-off approach to task management, allowing the AI to optimize your day for you.
Todoist
Todoist allows users to organize tasks using projects, labels, and filters, providing flexibility in structuring tasks.
While it doesn’t use AI to schedule or prioritize tasks automatically, it offers robust options for manual task prioritization, including due dates, reminders, and recurring tasks. It’s ideal for users who prefer to have more control over their task lists.
🏆 Winner: Motion wins for users who prefer automation and AI-driven task prioritization, while Todoist is better for those who want manual control over their task management.
2. User Interface
A clean and intuitive interface can make a significant difference in productivity. Here's how each tool performs in this category:
Motion
Motion boasts a sleek, minimalist design that focuses on simplicity and ease of use. The interface adapts to your workflow, providing a calendar view that integrates directly with your tasks, making it easy to see your day and tasks at a glance. The AI-powered scheduling is seamlessly integrated into the interface, offering a streamlined experience without unnecessary distractions.
Todoist
Todoist’s interface is user-friendly and familiar to most task management software users. It offers a list-based layout, where tasks can be organized into projects and sub-projects.
The design is clean but less dynamic than Motion’s, relying on manual sorting of tasks and priorities. While it may not be as visually engaging as Motion’s calendar-centric view, it’s highly customizable and efficient.
🏆 Winner: Motion takes the win for its modern, AI-integrated design, but Todoist is a solid choice for those who prefer a straightforward, list-based interface.
3. Scheduling
Scheduling tasks is a critical feature for many users. Here’s how the two tools handle this:
Motion
Motion offers an intelligent scheduling feature where tasks are automatically placed in your calendar based on your priorities and available time slots. This AI-powered system helps you stay organized without worrying about manually allocating time for each task. It also adapts in real time, rescheduling tasks based on changes in your calendar.
Todoist
Todoist does not have automatic scheduling; instead, tasks are manually assigned due dates. While it doesn’t include a calendar view natively, users can integrate with external calendars like Google Calendar for an overview of deadlines. For users who prefer to schedule tasks themselves, this approach offers more control but can be time-consuming.
🏆 Winner: Motion wins for its automatic AI-based scheduling that saves time and ensures tasks are aligned with available time slots.
4. Collaboration
Collaboration tools are essential for teams and shared tasks. Let’s compare how both tools perform here:
Motion
Motion allows users to collaborate by sharing tasks and projects with others. You can assign tasks to team members and track their progress in real-time. However, the tool’s primary focus is on individual productivity, and its collaboration features are less extensive than some other platforms.
Todoist
Todoist is a strong contender in collaboration, offering shared projects, task assignments, and team-based productivity features. It’s a great choice for teams looking to coordinate efforts, track progress, and manage deadlines together. With the ability to comment on tasks and set up notifications, Todoist makes collaboration straightforward and efficient.
🏆 Winner: Todoist takes the edge for its robust collaboration features, ideal for teams and group work.
5. Pricing
Pricing is a key factor when choosing the right tool, so let’s compare the costs:
Motion
Motion markets itself as a high-end productivity solution. The individual plan comes in at $34 per month, making it one of the pricier options. For teams, pricing starts at $20 per user on the standard plan.
Todoist
Todoist takes a more accessible approach. It offers a solid free plan for individuals just getting started. For those needing more robust features, the Pro plan is $5 per user per month, while the Business plan is available at $8 per user.
🏆 Winner: Todoist wins for offering a more affordable and flexible pricing structure, especially for individuals and small teams.
6. Automation
Let’s compare the automation features in both tools:
Motion
Motion’s standout feature is its AI-powered automation. It automatically schedules and prioritizes tasks based on your calendar, available time, and workload. The AI adapts to your habits and preferences over time, offering a hands-off approach to task management.
Todoist
While Todoist doesn’t offer built-in AI or automatic scheduling, it does provide some automation through integrations with tools like Zapier. You can set up custom workflows to automate recurring tasks, but it requires more manual setup than Motion’s AI-driven system.
🏆 Winner: Motion takes the win for its advanced AI automation, which provides users with a more automated and efficient workflow.
7. Support
Support can make or break your experience with a tool. Here's how they compare:
Motion
Motion offers email support and a help center with articles and tutorials. However, the support options are somewhat limited compared to Todoist’s extensive community and resources.
Todoist
Todoist offers comprehensive support through email, a knowledge base, and an active community forum. There are plenty of resources for users to find answers to their questions, making it easier to get help when needed.
🏆 Winner: Todoist wins for its superior support options, including an active community forum and detailed help resources.
8. Mobile Experience
A seamless mobile experience is crucial for task management on the go. Let’s see how each tool performs on mobile:
Motion
Motion offers a mobile app with a streamlined, simple design. The app includes key features like task management and calendar integration, but it’s not as feature-rich as the desktop version. Some users may find it lacks certain customization options on mobile.
Todoist
Todoist offers a robust mobile app that mirrors its desktop version, with features like task organization, reminders, and integrations. The app is highly functional, offering a smooth experience for users who need to manage tasks on the go.
🏆 Winner: Todoist wins for its feature-rich and highly functional mobile experience, making it ideal for users who rely on their phone for task management.
Focuzed.io – A Better Alternative to Todoist and Motion
If you're torn between Motion's automation and Todoist's simplicity, there’s a high chance you’re still missing what truly makes a task management system effective: clarity, focus, and energy alignment.
That’s where Focuzed.io comes in—a minimalist, distraction-free planning tool that helps you stop managing tasks and start moving through them with purpose.
Focuzed.io isn’t just a hybrid of the two tools—it’s a rethinking of how task planning should work. While Motion focuses on auto-scheduling and Todoist prioritizes flexibility, Focuzed.io combines structured planning with real-time focus tools, all while syncing with your circadian rhythm to match your energy throughout the day.
Why Focuzed.io Stands Out
Here’s how Focuzed.io outperforms both Motion and Todoist in real-world use:
- Energy-Aware Scheduling
Unlike Motion’s AI, which schedules based solely on availability, Focuzed.io factors in your natural energy cycles (circadian rhythm). It helps you plan high-focus tasks during peak hours and lighter tasks when your brain needs a break. It’s not just about doing more—it’s about doing better when you’re at your best.
- The Focus Bar
Where Motion gives you a calendar view and Todoist gives you a task list, Focuzed.io gives you a laser-focused workspace. The Focus Bar shows only one task at a time, helping you stay in flow without context switching. No noisy sidebars. No overwhelming checklists. Just clear, focused progress.
- No Configuration Headaches
Todoist has filters, labels, priorities, and templates. Motion has AI rules and settings. These are powerful—but they come at a cost: setup time and cognitive load.
Focuzed.io is different. There are no tags to organize, no project folders to build. It’s ready to use out of the box. Just open it, write what you need to do, and start focusing.
- Designed to Prevent Overplanning
One of the biggest traps with tools like Motion and Todoist is overcommitting. Focuzed.io is intentionally designed to limit what you plan each day based on your actual time and energy capacity. It helps you build a day you can realistically finish, and feel good about.
- Designed for Humans, Not Hustle
Focuzed.io isn’t trying to cram more tasks into your day. It’s built to help you find a sustainable, repeatable rhythm—one that respects your mental energy, workload, and attention span. It bridges the gap between high-functioning planning and human-centered productivity.
Final Verdict
Choosing the right productivity tool isn’t just a matter of features—it’s about finding a system that works with how you think, focus, and follow through.
- Motion tries to automate your day, but can feel rigid and impersonal.
- Todoist gives you a clean list, but leaves you to figure out when and how to get it all done.
But Focuzed.io? It takes a different approach.
It’s built for people who want clarity, not complexity. For creators, deep workers, and anyone who’s tired of juggling to-do lists without ever feeling in control.
If you want a tool that helps you stay focused, respect your energy, and finally stop procrastinating—Focuzed.io is the better, smarter choice.
Try Focuzed.io today and experience a calm, clear, distraction-free way to actually get things done. Your brain will thank you.
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