Todoist Vs. Tick Tick : Which is Better Task Management Tool in 2025
Todoist Vs. TickTick? Get a side-by-side comparison of features, pricing, and productivity strengths.
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You’ve tried juggling it all—meetings, team projects, errands—using sticky notes, scattered spreadsheets, or even your own memory. At some point, you realized: this isn’t sustainable.
You’re not lazy or disorganized. You just needed a system that actually keeps up with you.
So, you went looking for a task manager. And maybe that’s when you found Todoist.
It’s one of the better-known names in the space, often compared with other tools like TickTick. But is it really built for the kind of workload you're managing? That’s what we’re going to unpack. Here's the real-world breakdown of Todoist vs. TickTick, plus one alternative that quietly solves the productivity chaos most tools ignore.
TickTick vs. Todoist: Quick Comparison
Feature | Todoist | TickTick |
Ease of Use | ⭐⭐⭐⭐⭐ Clean, minimalist interface with smooth onboarding | ⭐⭐⭐⭐ Compact layout with a bit of a learning curve |
Platforms | ⭐⭐⭐⭐⭐ Web, macOS, Windows, Linux, iOS, Android, Apple Watch, Wear OS | ⭐⭐⭐⭐⭐ Web, macOS, Windows, Linux, iOS, Android, Apple Watch, Wear OS |
AI Features | ⭐⭐⭐ AI Assistant helps break down tasks, suggest productivity tips | ❌ No native AI features |
Productivity Tools | ⭐⭐⭐⭐ Natural language input, daily review, basic Pomodoro via templates | ⭐⭐⭐⭐⭐ Pomodoro timer, habit tracker, Eisenhower Matrix, built-in calendar |
Collaboration | ⭐⭐⭐⭐⭐ Real-time project sharing, comments, task assignments | ⭐⭐⭐⭐⭐ Real-time collaboration with task history and sharing |
Reminders | ⭐⭐⭐⭐ Time/location reminders; flexible snooze options | ⭐⭐⭐⭐⭐ Time/location reminders + “Annoying Alert” for high-priority nudges |
Templates | ⭐⭐⭐⭐ Built-in project templates for common workflows | ⭐⭐⭐ Task and note templates available |
Third-party Integrations | ⭐⭐⭐⭐⭐ 80+ integrations including Google Calendar, Slack, and Zapier | ⭐⭐⭐ 7 native integration also integrates with Zapier |
Gamification | ⭐⭐⭐ Karma system with streaks and goals | ⭐⭐⭐⭐ Achievement score that rises or falls based on task completion |
Pricing | Free plan available; Premium from $4/month ($48/year) | Free plan available; Premium at $3/month ($35.99/year) |
Best For | Teams, structured workflows, stability | Solo users, focus tools, habit building |
What Is Todoist?
At first glance, Todoist looks like the fix. You can sort tasks, assign deadlines, and collaborate with your team. For solo professionals and busy teams, it's a familiar name—and for good reason. You can plan Monday’s meeting, outline Friday’s presentation, or finally make progress on that side project without jumping between tools.
It's built to scale, too. Whether you're flying solo or leading a team, Todoist lets you create task lists, set due dates, and delegate work with minimal friction. You can attach files, leave comments, and check off progress as you go.
There’s even a performance dashboard to monitor team activity—useful when you’re trying to redistribute work or spot bottlenecks.
It’s mostly list-based, but you get a Kanban-style board for visual planning and a calendar view for time-based tasks.
Key Features of Todoist
1. Task Organization
If you’ve ever opened your to-do list and felt more overwhelmed than focused, Todoist tries to address that with structured task organization:
- Set recurring due dates so routine tasks don’t fall through the cracks
- Divide big projects into subtasks and sections
- Add quick context using comments, screenshots, or voice notes
- Create tasks straight from your inbox
- Mark items by priority so you know what’s urgent
When you're mid-chaos, the "Quick Add" feature is a lifesaver—it lets you capture tasks fast without stopping your workflow.
Once you check things off, they’re archived automatically. If you ever need to reference something from months ago? It’s searchable.
2. Notifications and Reminders
You don’t need another app bombarding you with alerts. Todoist lets you customize when and how you get notified—real-time, daily, or weekly.
But here’s the catch: the advanced reminders (the ones that actually help you prepare ahead of time) are behind the paywall. Still, if you upgrade, Todoist will nudge you when deadlines approach—without you needing to set a dozen manual alerts every week.
3. Productivity Tracking with Todoist Karma
Let’s be honest: some days you just need proof you did get things done.
Todoist Karma tracks your task completion trends and gives you small wins in the form of progress visualizations. It’s not going to overhaul your productivity overnight, but it does help you stay on track without diving into data reports.
4. Project Templates
Todoist offers a handful of ready-to-go templates to help you get moving faster. Whether you’re building a bug tracker, outlining a book, or planning meals at home, you don’t have to start from scratch.
It’s a small feature—but if you’re tired of reinventing the wheel with every new project, it adds value.
5. Integrations and Cross-Platform Support
This is where Todoist shines: it works nearly anywhere.
You can sync tasks with:
- Google Calendar
- Alexa
- Zapier
- IFTTT
Whether you're using a Mac, Windows, Linux, iPhone, or Apple Watch, your tasks are always accessible. And with browser and email integrations, you don’t have to waste time jumping between platforms just to stay on top of things.
Todoist Pricing
- Free: Limited projects and features for solo users
- Pro: $4/month per user (billed annually)
- Business: $6/month per user (billed annually), includes team features and admin control
What Is TickTick?
Maybe Todoist felt close—but still a little cold. The lists were long, the priorities unclear, and eventually, you were managing your task manager more than your tasks.
So, you start exploring again. And then you find TickTick.
At first glance, it’s deceptively simple. A no-fuss to-do app that organizes both your work and personal life. Clean interface. Straightforward navigation. Nothing flashy—and maybe that’s the appeal.
But dig deeper, and you’ll find a surprisingly robust tool that wants you to feel in control again.
You can collaborate with coworkers or your partner. Share lists. Delegate tasks. Check what’s been done and what still needs attention. TickTick creates a shared view of responsibility—without needing a project management certification to operate it.
It’s not trying to do everything. But it does a few things very well.
Key Features of TickTick
1. Smart Task Creation (Without Lifting a Finger)
When you’re already overwhelmed, the last thing you want to do is type a long task list from scratch. TickTick leans hard into voice-first input.
On iPhone, you can tell Siri what you need to do. On Android, the Quick Ball feature adds tasks right from your home screen—even when your phone’s locked. No swiping, no typing, no fuss.
And if your to-dos live in your inbox? TickTick can pull them into your task list with an email-to-task feature. There’s also a handy home screen widget, so your list is always one glance away.
One caveat: If you’re on a paid plan using features like filters or calendar sync, free users you collaborate with won’t be able to see those extras unless they upgrade too.
2. “Annoying Alerts” That Actually Work
Some apps send reminders. TickTick sends wake-up calls.
Its Annoying Alert feature repeatedly nudges you until you actually check off the task. Perfect for those can’t-miss deliverables or the mental to-dos you keep pushing to “later.”
You can also set up location-based reminders: want to meditate when you get to your desk or text a friend when you leave the grocery store? TickTick’s mobile app can trigger alerts based on where you are—not just when it’s due.
3. Organized Tasks, Visual Focus
If your brain craves color, clarity, and structure, TickTick delivers.
You can organize tasks in folders, use color-coded priorities (high, medium, low), and set due dates with a quick tap. The app automatically generates Smart Lists for what’s due today or tomorrow, and Premium users can create custom filters to keep things even more streamlined.
Need to find something fast? Sort by time, tag, title, or priority in a few taps.
It’s not over-engineered—but it is thoughtfully built.
4. Works Everywhere You Do
TickTick doesn’t care what platform you’re using—it just wants to show up when you need it.
It works on:
- Windows, Mac, and Linux
- iOS and Android (phone, tablet, Apple Watch)
- Gmail and Outlook (with official add-ons)
- Chrome and Firefox (via browser extensions)
Whether you’re drafting your day on a laptop or jotting tasks down mid-walk, it syncs instantly across devices.
5. Built-In Productivity Tools
If you’ve ever had to open four separate apps just to start focusing, TickTick keeps it all in one place.
- A built-in Pomodoro timer to stay focused in sprints
- A white noise player to drown out distractions
- And even an Achievement Score, which gamifies your productivity
You get points when you finish tasks, and you lose them when you snooze or forget. It’s not for everyone—but if you thrive on a little gamified motivation, it’s a nice bonus.
TickTick Pricing
- Free: Basic task management with limited lists and features
- Premium: $27.99/year – unlocks filters, reminders, calendar view, and collaboration features
TickTick vs. Todoist
TickTick and Todoist are both solid task managers—but they serve slightly different needs. If you’re trying to decide between them, the choice comes down to your workflow preferences: how much structure you need, how you use reminders, and whether built-in focus tools matter to you.
Here’s a side-by-side breakdown based on real feature differences:
1. Organization & Project Structure
Todoist offers more options for users who need a structured workspace. You can create up to two levels of subfolders, making it easier to manage larger projects or multiple contexts under one system. It’s especially useful for team collaboration or more complex planning setups.
TickTick uses a simpler folder and list model. It works well for solo users or straightforward daily planning, but it doesn’t support deep nesting or subproject organization.
Also worth noting: while both apps support task filters, TickTick locks this behind the premium plan. Todoist’s free version includes up to three filters.
Verdict: Todoist wins for users who need layered organization or more control over views.
2. Productivity Tools & Integrations
Both tools include features aimed at helping you stay productive, but they take different approaches.
- Templates: Todoist includes ready-made templates for common workflows. TickTick doesn’t offer this.
- Voice input: TickTick supports voice commands and assistant integrations more effectively than Todoist.
- Pomodoro timer: TickTick includes a built-in Pomodoro timer. In Todoist, you’d need to set up a custom workflow or use a third-party integration (e.g., Toggl or PomoDone).
- Gamification: Both apps include a points-based productivity score. TickTick goes further by deducting points if tasks aren’t completed on time.
Verdict: Tie. TickTick is stronger if you want built-in focus tools. Todoist is better if you use external productivity apps and want templates.
3. Reminders & Alerts
Both Todoist and TickTick offer reminders on paid plans, including time- and location-based triggers.
TickTick adds an extra feature: “Annoying Alerts.” These are persistent notifications designed to keep reminding you until the task is completed. If you tend to miss or ignore alerts, this may help you stay on track.
Verdict: TickTick wins for users who need persistent, deadline-focused nudges.
4. Pricing
TickTick Premium costs $27.99 per year. Todoist’s pricing ranges from $48/year (billed annually) to $72/year (billed monthly).
TickTick is clearly the more affordable option, but the value depends on how well the features match your needs. Todoist justifies its higher price with better support for complex workflows and integrations.
Verdict: TickTick wins on price alone, but only if its features are sufficient for your needs.
Meet Focuzed.io—The Best Alternative to TickTick and Todoist
TickTick and Todoist have their merits, but here’s the thing: both apps focus mainly on tracking tasks—and that’s where the fun ends. When it comes to managing how you work, not just what you need to do, these apps miss the mark.
Focuzed.io is here to change the game. We’re not just about to-do lists. We’re an all-in-one solution that aligns your work with your natural energy flow, helping you work smarter, not harder.
Energy-based Planning: A Fresh Approach to Task Management
While TickTick and Todoist leave you to juggle your tasks and focus on the next deadline, Focuzed.io integrates your energy into the planning process. Instead of forcing you to power through your day, Focuzed.io helps you plan based on how much focus and energy you have at any given time.
This isn’t just about task management; it’s about task management that works with you, not against you. With Focuzed.io, you won’t need to flip between multiple apps to track your to-dos, focus levels, and energy cycles.
Optimize Your Day with Energy-Based Planning
Focuzed.io automatically schedules tasks based on your circadian rhythms and ultradian cycles, ensuring you’re working when your brain is at its best. It’s like having a productivity coach that adapts to you, not the other way around.
“Why force yourself to be productive when your energy’s low? With Focuzed.io, work when you’re at your peak.”
Task Lists with a Purpose
It’s easy to get lost in a sea of tasks. Focuzed.io takes your to-do list and transforms it into actionable steps that align with your energy. Forget about the stress of trying to do everything at once—Focuzed.io helps you prioritize based on what your body and mind can handle.
Build Your Day with Clear Priorities
Create daily to-do lists that are designed to be manageable, not overwhelming. Focuzed.io allows you to break down your tasks and schedule them around your most focused energy windows.
Whether you’re tackling a deep work session or taking a break to recharge, Focuzed.io helps you create a customized workflow that fits into your natural rhythm.
ADHD-Friendly Design for Focus & Balance
Focuzed.io understands the unique needs of ADHD users. Instead of overwhelming you with a constant stream of tasks, we focus on what’s achievable and manageable.
Our design encourages micro-breaks and energy-syncing tasks, eliminating the pressure of a traditional productivity tool. The calming layout, combined with reflective planning, is ideal for staying grounded and focused—even on busy days.
We also know that a rigid, unchangeable schedule doesn’t work for everyone with ADHD, so we’ve built a flexible, intuitive system that lets you adjust your day as your energy levels shift.
Seamless UI. No Fluff. No Bloat.
Every part of Focuzed.io is designed to calm, not overwhelm. From its soothing layout to its streamlined planning flow, this is an app you’ll want to open.
We believe productivity isn’t about squeezing more in. It’s about making space—for focus, rest, and real progress.
Why Focuzed.io Beats TickTick and Todoist
If you’re tired of apps that only track what you should be doing without considering how you feel, Focuzed.io offers a complete, holistic approach to planning. With features like energy-based scheduling, wearable syncing, and intelligent Pomodoro timers, Focuzed.io isn’t just another task manager—it’s a lifestyle tool that supports your natural rhythms.
Whether you're dealing with ADHD, burnout, or just looking for a more mindful way to plan your day, Focuzed.io offers the perfect balance of focus and flexibility.
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